Personal Assistant to the Director (m/f/d)

ISG Personalmanagement GmbH

Jetzt bewerben Link zu dem Job

The Vienna International School ( is an independent, not-for-profit, preK-12 coeducational day school operating in the 22nd district of Vienna. The enrolment for the school year 2022-2023 is 1400 students representing over 110 nationalities. The School is accredited by the Council of International Schools and its curriculum is approved by the Austrian Ministry of Education.

We are in search for people that make good team players with energy, passion, a sense of humour, critical reflection skills, resilience, flexibility and a genuine belief that all kids can be successful. If you are interested in contributing to the continued growth and development of a widely recognised international school, VIS is the right place for you.

Currently, we are looking for dedicated people to enrich our team

Personal Assistant to the Director (m/f/d)

JOB SUMMARY Under the supervision of the Director, to ensure the smooth and efficient day to day operation of the Director’s Office and to coordinate the activities of the Director. KEY RESPONSIBILITIES
  • Receive visitors and screen and answer telephone calls for the Director;
  • Keep the Director’s diary of appointments and meetings and assist in preparing necessary briefs and documentation;
  • Prepare drafts of calendars of events and activities for the approval of the Senior Leadership Team;
  • Coordinate Management and Committees meetings and prepare, circulate and keep record of all relevant documentation
  • Transcribe the notes and minutes of meetings if requested and distribute/file same as requested
  • Manage all correspondence, documents and references for the Director
  • Update and maintain the digital and hard-copy files of the Director’s office
  • Ensure that Calendar of Deadlines for the Director’s Office is adhered to while keeping track of pending action items of the Director;
  • Coordinate the Director’s business travels when needed;
  • Direct activities as necessary in the Primary School and Secondary School offices and other relevant offices;
  • Provide German/English translations, as required
  • Other support for the VISA President and Electoral Committee
Minimum Qualifications
  • Diploma in Administration /Certificates or equivalent
Professional Experience
  • Relevant work experience as Personal Assistant, Executive Assistant, Administrative Assistant, Office Manager or similar roles;
Professional Understanding and Knowledge
  • Excellent English and German verbal and written communication skills
  • Excellent general IT literacy including use of Microsoft programmes
    and Google apps and programmes
Professional Competencies
  • Self-starter, well-organized, detail-oriented, and assertive team player
  • Excellent time management, organizational, coordination, and communication skills
    (verbal and written)
  • Able to effectively communicate while employing diplomacy
  • Capable of handling multiple projects simultaneously with little supervision
  • Able to manage multiple priorities and set appropriate trace systems to track projects and work
  • High level of discretion
  • A salary between Euro 2.682,-- and Euro 3.161,-- gross per month reflecting your qualification, skills and experience
  • Top-up pension
  • Increased holiday entitlement of 30 days/year
  • A professional challenge in an international and open-minded working environment
  • Significant opportunity for personal and professional growth
As an LGBTQ+Inclusive school we are dedicated to the principles of diversity, inclusion and equality and are looking forward to all applications.

Please send your full application - in one PDF document - via email or about our ISG-career portal under the reference number 92.207.

Jetzt bewerben Link zu dem Job

ISG Personalmanagement GmbH

ISG Personalmanagement GmbH

Die ISG Personalmanagement-Gruppe mit Sitz in Wien wurde 1999 gegründet und ist als Komplettanbieter in Personalfragen (Personalberatung,Training,Interimsmanagement,Outplacement und Payrolling) international in 37 Ländern vertreten. Sie zählt mit über 50 Standorten und  720  Mitarbeitern zu den führenden Beratungsunternehmen im mittel- und osteuropäischen Raum. Als Komplettanbieter für alle HR-Bereiche unterstützen die ISG-Teams Kunden aus sämtlichen Wirtschaftszweigen bei lokalen wie länderübergreifenden Projekten. Das umfangreiche Leistungsportfolio in den Sparten Personalberatung, Training und Development zeichnet sich durch innovative Angebote aus, die maßgeschneidert, praxisnahe und zu einem ausgezeichneten Preis-Leistungsverhältnis umgesetzt werden. 

Warum ISG:

Die ISG ist als Unternehmen Generalist,verfügt aber dank Ihrer  Größe über branchenspezialisierte Mitarbeiter quer durch alle Bereiche und kann Kunden in allen Personalfragen qualitativ hochwertig betreuen.
Ein ausgezeichnetes Preis/Leistung Verhältnis hat uns zu diesem großen Wachstum verhofen.

Finden Sie uns

Rustenschacherallee 38, 1020 Wien

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